OnStaff USA Internal Front Desk Receptionist / Administrative Assistant

OnStaff USA is currently seeking an Front Desk Administrative Assistant in Kalamazoo, MI. For the Administrative Assistant position, you will interact with executives, customers and suppliers that are coming in to the company

Essential Duties and Responsibilities:

Administrative Assistant to perform a variety of administrative and clerical tasks.  Duties of the Administrative Assistant include providing support to our supervisors, managers and recruiters as well as assisting in daily office needs and general administrative activities.  This includes but not limited to:

•             Answering and directing phone calls
•             Manage multiple phone lines
•             Greet guests/applicants upon arriving at the office
•             Helping applicants with the application process including E-verify and onboarding
•             Scanning and attaching applicant files, coding properly
•             Assembly of various packets
•             Organize and schedule appointments
•             Perform related duties/projects as assigned by supervisor/management
•             May assist with training of new employees – Front Desk Admins
•             Maintain compliance with all company policies and procedures
•             Other duties as assigned

Education and/or Work Experience Requirements:

•             High school diploma or GED required
•             Own transportation
•             Planning and organizing
•             Attention to detail and accuracy
•             Flexibility
•             Teamwork
•             Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
•             Excellent computer proficiency (MS Office – Word, Excel and Outlook)
•             Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
•             Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices

Submit your resume to katrina@onstaffusa.com

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